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E-Verify

Welcome to Your Form I-9 and E-Verify + Onboarding Solution

We’re excited to offer Form I-9 management and E-Verify + Onboarding. This easy-to-use system guides and stores new hire Form I-9s online and returns E-Verify results within minutes! E-Verify continues to be voluntary for most of the country; however, more and more states are passing legislation requiring a number of businesses to verify their new hire employment eligibility with E-Verify. If you’re one of those states who is required, this system makes it easy to comply with your state’s law!

What you’ll get using this system:

  • Easy-to-Use and Affordable
  • Paperless New Hire Form I-9 Completion and Management
  • E-Verify Results Within Minutes
  • Ability to Store Existing Form I-9s
  • Compliance with State Laws (If Applicable)

Getting Started

  • If you wish to do BOTH background screening and E-Verify with Onboarding, you must first have an NCS account for billing purposes. You can begin that process here. If you need assistance with the setup process, please call 888-527-3282 or email customer support at support@nationalcrimesearch.com. There is a one-time $100.00 set up fee.
  • If you want E-Verify ONLY with Onboarding, please contact everify@nationalcrimesearch.com to get set up.

Employer Responsibilities

  • Complete, sign, and date an accurate I-9 for each covered employee
  • Examine work eligibility documents submitted by the employee
  • Store all completed I-9s for the required time period
  • Re-verify work eligibility documents and update I-9s based on document expiration dates
  • Produce I-9s for government audits and inspections
  The eI9Verify service helps employers maintain compliance with immigration regulations and eliminate paper. The complete service includes:
  • Accurately generate I-9s online with electronic signatures
  • Verify employees with the Department of Homeland Security and Social Security Administration
  • Collect and review I-9s electronically to detect errors
  • Image new or existing I-9s and work eligibility documents to a central repository
  • Electronically store completed I-9s to eliminate paper I-9 storage
  • Match I-9s with payroll data to ensure compliance
  • Online application to search, view, and print stored I-9s
  • Notification of I-9 reverifications
  • Documentation and assistance for government audits and inspections
  • Toll-free assistance to answer questions and resolve problems

Major Service Components

1.

Generation

Authorized administrators generate I-9s through the online Web application. If the user is an authorized I-9 administrator, multiple administrative and management functions will be available on the left side of the screen.

2.

Lookup

Authorized users can lookup signed and unsigned I-9s using the online Web application. The signed I-9s are imaged and stored in the database. This allows the user to view and print an existing I-9 for review or re-verification purposes.

3.

Notification

One of the most difficult problems employers face with I-9 compliance is timely re-verification of work eligibility documents. Employers may receive notice of a re-verification in two ways. First, the service can run a monthly report on the Web application site. This report lists the individuals who have an upcoming expiration date for a work eligibility document that requires re-verification. The second option allows the employer to receive re-verification notices via e-mail.

4.

Reports

The usage reports provide monthly counts of the number of transactions performed through the Web application. In addition, the detailed transaction report lists for each I-9 generation and lookup transaction, the user performing the transaction as well as the employee whose I-9 was involved in the transaction. Reports are generated by division as well as across all divisions.

Federal Immigration Laws make it mandatory for employers to verify the employment eligibility of all employees hired after November 6, 1986. This requirement is fulfilled through the completion and storage of an I-9 Employment Eligibility Verification form. Completed I-9 forms must be maintained by the employer for three years after the date of hire or one year after employment ends, whichever is later. An individual may not begin employment unless the I-9 form is completed. Failure to comply with the Immigration Reform and Control Act of 1986 will subject employers to civil or criminal penalties, including fines. On October 30, 2004, the President signed H.R. 4306. As a result, the I-9 form can now be paperless with eI9Verify.